In short. If you rent your unit short-term, you must renew your license each year, keep guests out of building amenities, stay reachable 24/7, approve and escort any visitors, and share the official guest manual with every booking. A records update is also underway: confirm your unit's current information with the Front Desk by September 30, 2026. The full conditions are set out below.
Annual renewal period
Woodward's STR licenses are valid until January 31 of the following year. The renewal period runs from November 1 to January 14.
Applications received after January 14 are subject to a $200 late renewal fee.
Required documents
Each renewal application must include the following:
Renewal applications require
- Renewal Form
- Renewed City of Vancouver STR License
- Proof of STR Insurance
Send completed documents to [TBD].
Confirm your unit's current information
As part of the strata's ongoing records update, the Front Desk Lead collects current information for every short-term rental unit in the building. Reply to the Front Desk email with the details in the template below and attach any required documents.
If you did not receive the request, contact the Front Desk at [TBD].
Replies and attachments are due September 30, 2026.
Reply template
Include every line in your reply, and attach your proof of insurance along with any other supporting documents to the same email.
Reply template
- Unit number and address
- Short-term rental approvedYes / No
- Approval date
- Permit expiry date
- City of Vancouver license number
- Proof of insurance attached Give the expiry date if yes.Yes / No
- Additional documents If any.
No parties or events
Operators must not allow rentals of their properties for parties or events of any kind.
Amenities are off-limits to guests
Use of amenities (ClubW) by guests is strictly prohibited. Operators must not advertise or provide access to the amenities to guests.
- Upon approval of your STR license, all fobs will lose access to ClubW amenities. You can arrange with the concierge to have one owner fob retain access.
Operator liability
Operators are fully liable and responsible for any damages or fines resulting from their guests.
24/7 reachability
Operators must be accessible 24 hours a day, 7 days a week. If using a property manager, their contact information must be provided.
No buzzer access for visitors
Operators must not provide buzzer access for any visitors of their guests. Guests must accompany their visitors when entering or exiting the building.
Concierge access for guests
If an operator requires concierge services to provide keys or access to a guest:
- Requests must be submitted by email at least 48 hours in advance, with the guest's full name, date and time of arrival.
- Guests must provide government-issued ID to receive access.
- A charge of $25 per use will be billed to the operator's strata account.
Share the official guest manual
Operators are required to provide the guest website link to all guests before arrival.
Questions?
For clarifications, to submit renewal documents, or to send your records update, contact your strata management or the Front Desk.
As a holder of the Woodward's STR license, you are responsible for communicating these rules to your guests.